Many upgrading Mac users have reported that Mail is "slow" in Snow Leopard 10.6. There are several things you can do to remedy the situation. Here's what you can try, but please make sure you have Time Machine backing up your system, or are running an alternative like SuperDuper! or CarbonCopyCloner.

Reset SMTP Mail

One thing that sharp users observed on Apple's forums was that newly-created Mail accounts were not experiencing the slowness to send, that upgraders were commonly experiencing. You can export your mail, recreate your accounts and re-import everything, but another way to mimic creating a new account is to re-set SMTP credentials. It's a bit voodoo, but it seems to work.

• In Mail app open Preferences, choose the Account you are having trouble with, and then choose "Edit SMTP Server List" from the "Outgoing Mail Server (SMTP)" drop down, in the Account Information panel.
• Select the SMTP server you are using, and re-enter its credentials.
• Click OK to Save.

Do this for all your SMTP servers, and remember you can always use Keychain Access to confirm saved passwords.

Vacuum That Index

Mail keeps an index of your messages in a sqlite database, and you can "vacuum" that index regularly to compact and clean up. This is especially useful if you regularly delete mail, and is well-documented on various Mac-related web sites. Quit mail, then from Terminal, run these commands.

yourhost:~ youruser$ ls -lah ~/Library/Mail/Envelope\ Index 
yourhost:~ youruser$ /usr/bin/sqlite3 ~/Library/Mail/Envelope\ Index vacuum;
yourhost:~ youruser$ ls -lah ~/Library/Mail/Envelope\ Index 

The bookend "ls" commands just show how large your Envelope Index is in megabytes, so you can see the before and after, when running the vacuum command. The middle sqlite3 command vacuums the index. For reference, recently vacuuming my mail envelope index required about 10 minutes, but reduced its size from about 70MB to about 40MB.

Run Cocktail

And finally for general performance, you should regularly run Cocktail. From Maintain's site:

Cocktail is an award winning general purpose utility for Mac OS X. It is a smooth and powerful digital toolset with a variety of practical features that simplifies the use of advanced UNIX functions and helps Mac users around the world to get the most out of their computers. Cocktail is installed at more than 200 000 computers world wide. The largest part being private individuals, but Cocktail can also be found at large international companies (Puma, Sony), educational institutions (Harvard University, University of Texas) or newspapers (The New York Times, Business Week).

The application serves up a scrumptious mix of maintenance tools and interface tweaks, all accessible via a comprehensive graphical interface. Most of Cocktail's major features are arranged in five basic categories. In addition, a Pilot lets you clean, repair and optimize your system with one click of the button.

Cocktail's Pilot is where you can schedule commands to run. I do a weekly Cocktail run, to reset disk permissions and delete caches. It seems to keep things running smooth, but you should note that for certain system cache resets, you should restart the system afterwards.

At any rate, I hope the above information helps someone out. Enjoy!

Apple's pro photo management application Aperture 2 is long overdue for an upgrade, and I hope that we'll see Aperture version 3 before long. But while I'm itching for new features and functions, Aperture 2 covers the bases for me, in spades. Aperture has a nice feature called Vaults, which lets you automatically back up your photo library with all metadata to an external drive or drives. Except when it doesn't. For whatever reason, I was having trouble saving to one of my vaults saved on an older external FireWire hard drive, and it was returning errors about not being able to create folders or write files. This sounded like a permissions problem, so I looked into it.

An Aperture vault is a "package" file in OS X, which means the file is a collection of folders and files, which appear in the Finder as a single file. The original Aperture library, the iTunes and iPhoto libraries, and files from applications like Keynote or Pages are like this. Note I'm using OS X Snow Leopard 10.6.2, but these instructions should work on Tiger or Leopard as well. Here's how I dealt with the error.

How to Refresh Permissions on your Aperture Vault

The first thing is to shut down Aperture. Since Aperture grabs the Vault file and holds it open, it might be locked. Looking at the MyVault.apvault file in Finder, I can see it's locked by doing cmd-I and digging around in the information panel.

Recursively unlock. Because you need unlocked files to perform permission settings, you can start by recursively unlocking a folder, like this. Use sudo if you are not logged or su'ed in as root (run "sudo bash" to do this but be careful), and you can unlock files in an entire volume by cd-ing to /Volumes first if need be. Of course you can do this in the Finder's information panel as well.

chflags -R nouchg /path/to/folder/MyVault.apvault

Set POSIX owner and group. Comparing to a working Aperture Vault, the basic permissions were your usual user account, and "staff" as the group. Change the owner to your account with the group as staff. The -R makes it recursive even inside the vault package file.

chown -R rcogley:staff /path/to/folder/MyVault.apvault

Set POSIX basic perms. After setting the owner and group, I set the vault's permissions to 777.

chmod -R 777 /path/to/folder/MyVault.apvault

After that, I re-opened Aperture, refreshed the Vaults, and it worked without a hitch. I hope this hint helps someone. Enjoy!

• blog:Cogley - Handle Leading Zeros in Apple Numbers

  Apple's iWork '09 Numbers spreadsheet is a versatile app with a lot of power available if you open your mind and don't expect it to be Excel. It does not quite do everything Excel does, but it handles UTF-8 well (where Excel does not and has never), and I take advantage of that often. I also love the formatting options and the multiple-sheets-per-document paradigm, but that is a different post. One challenge in both Excel and Numbers is how to handle fields with numbers with leading zeros. For instance, a part number 001234 will come out as 1234 when you import it from a CSV in either app, and lose meaning if the actual part must include the leading zeros. You can set a cell or column format in Excel as 000000, and this works the same way in Numbers, except the method's a little unfamiliar. How to Format a Part Number Field to Preserve Leading Zeros

  tags: apple, iwork, numbers, zeros, text, format

Apple's iWork '09 Numbers spreadsheet is a versatile app with a lot of power available if you open your mind and don't expect it to be Excel. It does not quite do everything Excel does, but it handles UTF-8 well (where Excel does not and has never), and I take advantage of that often. I also love the formatting options and the multiple-sheets-per-document paradigm, but that is a different post.

One challenge in both Excel and Numbers is how to handle fields with numbers with leading zeros. For instance, a part number 001234 will come out as 1234 when you import it from a CSV in either app, and lose meaning if the actual part must include the leading zeros. You can set a cell or column format in Excel as 000000, and this works the same way in Numbers, except the method's a little unfamiliar.

How to Format a Part Number Field to Preserve Leading Zeros

Here's how to not maim your part numbers.

1. Select your column to format, and open the Cells inspector.
2. Select Custom Format from Cell Format then click Show Format.
3. Give the format a name, and choose the base type.
4. Delete whatever format is in there by default and drag up an Integers type lozenge.
5. Open the disclosure triangle, and choose "Show Zeros for Unused Digits" and you will see the #,### change to 0,000. Click Show Separator to deselect it and remove the comma. Add two digits.
6. Click OK to save and apply the format to the selected column.

If you set the format as 000000 for a field that includes six digit numerics with leading zeros, and a mix of text with numeric part numbers, such as:

001234

P098765

005544

R-09-PCX

... the latter will not be affected by the format, which is just the right behavior we need.

I hope this tip helps someone, because not being able to set this really drove me a bit batty. Enjoy!

CocoaTech's Path Finder tool is a versatile Finder replacement. One problem that you might have if you do any work with data, is importing CSV files that are in the UTF-8 format, and which contain multi-byte characters such as Japanese, into Excel.

To import a UTF-8 CSV into Excel, you need to re-save into a format that Excel will accept, because it ironically does not accept the quite-universal UTF-8. I tried opening my UTF-8 CSV with TextMate and Text Edit to do the re-save into a different encoding, but neither of those allow me to save to Shift JIS, which renders Japanese characters so Excel can import them properly.

I saw that Path Finder has a native Text Editor, and thought I would try it. Sure enough, it allows you to re-save a file in Shift JIS and with a TXT extension, which can then easily be imported into Excel, unmunged.

Thanks CocoaTech!

Apple's OS X Snow Leopard Server 10.6 implements Greylisting, an anti-spam technique based on forcing sending SMTP servers to "slow down" before they can deliver. This is great for reducing spam, but it also has the perhaps undesired effect of causing delivery delays. Sometimes really, really loooong delivery delays.

In SLS, when you enable anti-spam in your Mail server (which is postfix), greylisting is automatically enabled. Because there are no readily available manuals on how to use this feature, from Apple, you may want to turn it off. Note that I'm skittish about changing config files like in a normal Unix server in an Apple server, because Apple is known to simply change vast portions of their server products without much notice. It's possible that you'd spend time implementing, and they change the way it has to be done so you have to redo it. Anyway, here's how to disable:

How to Disable Greylisting in Snow Leopard Server

Of course, as implied above, you can stop Greylisting by turning off spam filtering altogether. However, to be more specific and just disable Greylisting, do the following:

1. From Terminal on the server (ssh'ed in or direct), do "sudo bash" to login as root. Then use nano to edit /etc/postfix/main.cf
2. Remove the "check_policy_service unix:private/policy" string from the line that starts with "smtpd_recipient_restrictions" near the bottom of the file. Save, and exit nano.
3. Issue a "postfix reload" to reload the configuration.
4. Use the "exit" command to quit the sudo bash root shell.

I'm a little miffed that Apple would enable this by default and not implement any easy way to edit the greylists or whitelists. At any rate, you can read a couple articles on greylisting, or just wait for Apple. Time however, waits for no man. :-)

I use and love the text editor Textmate, which has some powerful functions. One thing that it can help with is quickly editing text files, and for example today I used it for searching lines in a mail system's "aliases" file. I wanted to remove 50-odd lines with the word owner in them, so I used the Find command with Regular Expression checked.

The search string is:

^.*owner.*$

If you enter that string which means to find the lines with owner in them, check "Regular Expression," and leave a blank in the Replace box, Textmate will blank out the lines for you. Convenient!

• blog:Cogley - Recovery of Corrupt Apple Leopard Server Open Directory

  Corrupt Apple Leopard Server Open Directory Services Thu, Oct 15 2009 22:24 | LDAP, Open Directory, tips, software, Troubleshooting, apple | Permalink I had a Leopard Server crash and burn so that nothing was responding, and when I forced the server to reboot (as well as rebooting a bunch of other ancillary servers and services just in case), I found an ominous sign in Server Admin, along with no user accounts in Workgroup Manager. Eek! Server Admin's Open Directory showed:

  tags: open, directory, apple, leopard, server, recover, crash

I had a Leopard Server crash and burn so that nothing was responding, and when I forced the server to reboot (as well as rebooting a bunch of other ancillary servers and services just in case), I found an ominous sign in Server Admin, along with no user accounts in Workgroup Manager. Eek! Server Admin's Open Directory showed:

LDAP Server is: stopped

Password Server is: running

Kerberos is: stopped

Not good. Never fear, though.

How to Fix a Corrupted Open Directory

First, don't panic. Apple's forums show you can use "

slapd -Tt

myhost:~ administrator$ sudo bash

Password: ********

bash-3.2# /usr/libexec/slapd -Tt

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

bdb(dc=myhost,dc=mydomain,dc=com): PANIC: fatal region error detected; run recovery

bdb_db_open: Database cannot be opened, err -30978. Restore from backup!

bdb(dc=myhost,dc=mydomain,dc=com): DB_ENV->lock_id_free interface requires /

an environment configured for the locking subsystem

backend_startup_one: bi_db_open failed! (-30978)

slap_startup failed (test would succeed using the -u switch)

The "run recovery" here means to run the

db_recover

slapd_db_recover

bash-3.2# db_recover-v -h /var/db/openldap/openldap-

openldap-data/ openldap-slurp/

bash-3.2# db_recover -v -h /var/db/openldap/openldap-data/

db_recover: Finding last valid log LSN: file: 6 offset 4190936

db_recover: Recovery starting from [6][4190795]

db_recover: Recovery complete at Thu Oct 15 21:57:41 2009

db_recover: Maximum transaction ID 80000225 Recovery checkpoint [6][4190936]

Ah, that looked nice. Then run

slapd -Tt

bash-3.2# /usr/libexec/slapd -Tt

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

overlay_config(): warning, overlay "dynid" already in list

config file testing succeeded

bash-3.2# exit

myhost:~ administrator$

After a few minutes

launchd

LDAP Server is: running

Password Server is: running

Kerberos is: running

A couple of tests shows I once again have Wiki Server, iCal Server, Jabber Chat etc, all the Open Directory and Kerberos-based services back on line. Breathe a sigh of relief if this helped you and let me know in the comments!

• blog:Cogley - Linking File Types and Apps in OS X

  How to Re-associate File Types with Applications in OS X - If you are an OS X user, and you find files of a certain type, say PDFs, are opening in one applications but you want them to open in a different one, you can easily change the association using Finder.

  tags: os, x, apps, association, file, type, tiger, leopard, snow

If you are an OS X user, and you find files of a certain type, say PDFs, are opening in one applications but you want them to open in a different one, you can easily change the association using Finder.

How to Re-associate File Types with Applications in OS X

Here's how:

1. Select a file in Finder and ctrl-click it.
2. Select "get info" from the context menu.
3. Find the "open with" section in the "get info" menu that appears.
4. Select your desired application from the drop down list.
5. Click "change all" to set the association between that file type and the application you selected.

This has worked in OS X Tiger, Leopard and Snow Leopard. You can use this method to, say, open all PDFs in the native OS X "Preview", Adobe's Acrobat, or Skim, for instance. Please leave a comment if this helped you. Enjoy!

Of course it should not be used for nefarious purposes, but Apple's Safari browser makes it trivial to download all the images or files on a web page you are visiting. I had The Logo Factory create a special logo for my company eSolia's 10th anniversary, and they prepared a page with the deliverables on it. I did not want to download each one individually, and I remembered that the Safari Activities window allows you to access the objects on a page directly, such as various file attachments on a page.

O' Sensei of Safari, How Do We Achieve this Magic?

You can use Safari's Activity and Downloads windows, both available in the Window menu in Safari, in this way:

1. Browse the page you want to download from, then open Activity from the Window menu.
2. Find the page among the other pages if you have multiple tabs open. Use the disclosure triangle to open the outline of the objects on the page.
3. Find and select your download targets. Press Cmd-C to copy to clipboard.
4. Display the Downloads dialog, also available in the Window menu, then paste into it. Cmd-v.

You should see the images or files start to download in the Downloads window. I hope this is helpful to someone.

Is Directory Utility, which has been available in /Applications/Utilities, missing in action in Snow Leopard? No, it's just been moved to Core Services. Access it this way:

1. Open Apple Menu, System Preferences.
2. Enter Accounts, clicking the lock to authenticate as needed.
3. Click Login Options at the bottom of the accounts list.
4. Click Edit, to the right of "Network Account Server."
5. Click Open Directory Utility.

You use Directory Utility to connect to Active Directory, Open Directory, or other LDAP servers.

• blog:Cogley - Changing a Bike Inner-tube

  I got a flat the last hill of my 100 km bike trip last Sunday. Thank heavens it did not happen at km 50 or something. I went to a bike shop in Shinjuku today to get a replacement tube, and they were kind enough to tutor me on how to replace it. How to Change that Tube Here's the process I learned at the bike shop: Purchase a tube, tire levers (they come in sets of three, usually) and rim tape of the appropriate size. My rims are 26 inch with 1.5 Schwalbe Marathons on them now, and you just have to be sure what you buy is the right size. If you can give them the rim size, that's better too. The tubes come with various valves, and I have "French" valves now so that is what I got. All told, the cost to buy the parts was about JPY 1300 (USD 13).

  tags: bike, cycling, inner-tube, change, rim, tape, spoke

• blog:Cogley - Fixing EMobile USB Dialup on Snow Leopard

  I just installed Snow Leopard OS X 10.6 with no problems after getting a replacement for a bad Family Pack install disk (the Shibuya Apple Store said that many people reported the same), and found that my EMobile Huawei D02HW USB Wireless Dialup card, which was fine in Leopard, died when Snow Leopard was installed. Reinstalling the EMobile Huawei D02HW on Snow Leopard Here's how I fixed it:...

  tags: emobile, d02hw, apple, snow, leopard, huawei

I got a flat the last hill of my 100 km bike trip last Sunday. Thank heavens it did not happen at km 50 or something. I went to a bike shop in Shinjuku today to get a replacement tube, and they were kind enough to tutor me on how to replace it.

How to Change that Tube

Here's the process I learned at the bike shop:

1. Purchase a tube, tire levers (they come in sets of three, usually) and rim tape of the appropriate size. My rims are 26 inch with 1.5 Schwalbe Marathons on them now, and you just have to be sure what you buy is the right size. If you can give them the rim size, that's better too. The tubes come with various valves, and I have "French" valves now so that is what I got. All told, the cost to buy the parts was about JPY 1300 (USD 13).
2. Remove the wheel with the flat from the bike. I have Shimano Deore XT rim brakes, and there's a place you hook the brake wire's flange in, which if released, gives you the leeway to get the tire off.
3. If you have French valves, completely remove the bolt that keeps the valve in place in the rim.
4. On the opposite side of the wheel from the valve, insert a tire lever between the rim and the tire, and use it to lever the tire out, in that area. Take care not to pinch the tube while you do it, just in case you want to fix and reuse it. You'll notice there's a kind of hook on the one end of the lever - this goes onto a spoke to keep the lever in place, holding the tire edge out and away from the rim.
5. A couple of spokes away, do the same thing again with the second lever, to get more of the tire out.
6. Now you should be able to slide the third lever under the edge of the tire, and rotate it along the rim and tire edge to get the tire out. You can keep the one edge of the tire in the rim.
7. Slide the flatted inner tube out, taking care not to damage it if you want to repair it.
8. Inspect the tire inside and out for damage. There could be something sharp embedded in the tire. Remove any sharp objects puncturing the tire. In my case there were two pieces of a broken spoke embedded in the tire and in the rim tape. I could only find the one embedded in the tire by running my hand along the inside. The rim tape problem was quite obvious!
9. If you either remove the tire completely or just push it to one side, you should be able to see the rim tape, which prevents the inflated tube from working its way into the nipple bolts for the spokes. Rim tape prevents flats, but, in time it gets worn out too. If it has been mashed into the nipple bolts too much, and there are sharp edges, replace it. Rim tape is basically like a big rubber band with a hole for the valve. You can use a flat blade driver or an awl to work old rim tape out, and to lever new rim tape on. In my case, the yellow rim tape was two years old and starting to get dry, and, it had been punctured by the old spoke bit, so I replaced it.
10. Put a little air into your new tube, because it is easier to work with the tube if it is slightly inflated.
11. Insert the valve through the rim tape and rim, and put the valve bolt on to secure it.
12. To put the tire back, this time start on the valve side (removal starts opposite the valve). You can use the tire levers to get started putting the tire back into the rim, but be careful not to pinch the new tube. Having the tube slightly inflated will make things a little easier to maneuver. Once you get the tire in a little, use your hands to kind of "knead" the tire back in, working around it. Schwalbe Marathons are a little tough, as they have Kevlar inside and are consequently a bit harder rubber.
13. Check that the valve is 90 degrees to the rim. If it is angled, work the tire and rim until you can rotate it so it is perpendicular to the rim.
14. Inflate the tube to the correct psi pressure. Confirm that it's holding air and that you have not damaged the tube.
15. Deflate the tube once, then re-inflate. The bike shop said this last step really helps to prevent flats.
16. Go ride!

Hope this procedure helps someone with their tube troubles. Happy riding!

I just installed Snow Leopard OS X 10.6 with no problems after getting a replacement for a bad Family Pack install disk (the Shibuya Apple Store said that many people reported the same), and found that my EMobile Huawei D02HW USB Wireless Dialup card, which was fine in Leopard, died when Snow Leopard was installed.

Reinstalling the EMobile Huawei D02HW on Snow Leopard

Here's how I fixed it:

1. Deleted /Applications/EMobile D02HW Utility.app.
2. Deleted /System/Library/Extensions/HuaweiDataCardDriver.kext
3. Deleted Huawei folders and files in /System/Library/Modem Scripts and in /Library/Modem Scripts
4. Emptied the Finder trash.
5. Rebooted the system.
6. On plugging in the USB Modem, the system mounts it in Finder as a USB memory. Ran the installer EMobile D02HW Utility.app and got an error regarding AutoOpen. Bypassed this by opening the installer package via "Show Package Contents" in Finder, and ran the Contents/Resources/EMOBILE_D02HW_Drv_App.pkg, which is the actual installer. Now it runs with no errors. AutoOpen be damned.
7. After the install, rebooted again.
8. After the reboot, I can add the Huawei Mobile modem in Network Preferences. Phone number for these devices is "*99***1#", user name em, password em.

I read a report that you can simply change tone to pulse dialing in the existing Huawei Mobile settings (from Leopard, for instance), so maybe the failure just has something to do with a plist not working somewhere and changing that setting refreshes it, but removing and reinstalling works fine too.

Give it a try if you have trouble, and I hope this short tip is helpful for someone.

• Snap!Japan - Japan Rail is becoming more Gaijin

  I noticed something interesting. The JR East Japan announcements about the next station are done in a female voice, and she used to say the station names with proper Japanese pronunciation. The next station is, SHIMbashi. They've re-recorded some of the announcements though, seemingly with the same "voice talent", and there's a subtle difference. She now says the station names with a "gaijin" accent. The next station is, shimBOSSshi. What's up with that? Were people not getting the names right? Did some consultant trying to justify their existence tell JR that they needed to say it more like "gaijin" say it? I'd say that would be gaijin of the American English speaking variety, though. How curious. I noticed it the other day, and today it was the original way, so I am not sure what the pattern is yet. Maybe different lines have different patterns. Japanese are pretty obsessed with regional language differences, though. There's a comedy duo called "Yuji Koji" who hysterically make fun of the difference between the regions and Tokyo. Even my car Navi has a setting to make it talk with an Osaka accent. 300m saki, hidari yade.

  tags: japan, rail, pronunciation, announcement

• blog:Cogley - Hot Brass, Percussion and Visual - BLAST!

  Blast! was born from the Star of Indiana Drum and Bugle Corps, which exited the DCI circuit to form Blast!, a kind of indoor, theatre-based "Brass Theatre" troupe taking the high skills of the best drum corps performers, and performing a kind of greatest hits of drum corps, to thrill audiences everywhere. (Not to mention winning Tony and Emmy awards as well.) The Japan Blast! tour features snare drummer Naoki Ishikawa, who was a champion "individuals" competitive snare player when he marched in DCI, and who is now a featured performer in the Japan Blast! show. He's got incredible chops, and they feature him well during the Battery Battle portion of the show. The video is the percussionists performing during the break between sets, on kitchen stools and a garbage pail. Humorous. :-) The Blast! performers did all the hot drum corps favorites like "Everybody Loves the Blues", "Appalachian Spring", "Medea", and "Malaguena" as well as a number of great numbers that were new to me. Overall, the show was about 2 hours of exciting music and visual performance, which had the audience on their feet by the end.

  tags: blast!, ishikawa, naoki, star of indiana, tokyo

• blog:Cogley - OS X Fonts, Managed by Linotype

  If you pay any attention at all to typography, layout, type faces, fonts, leading, kerning, tracking and the like, and have ended up amassing a collection of type faces from the famous designers and font foundries, you'll end up needing some method of organization. The type face or font organizers that come with operating systems are basic, so vendors have channeled some Gutenberg and come up with replacements.

  tags: linotype, fontexplorer, x, pro, fonts, type, typeface, manage

• blog:Cogley - Buh-bye Plaxo, hello DavMail.

  Despite its once-poor reputation, I have been using Plaxo to keep my iCal and Exchange calendar sync'ed as well as a way to keep in touch with business contacts. I've been syncing using the Plaxo Outlook client on an old clunker of a Windows box at work, to go Outlook to Plaxo, and also using the Plaxo iCal client on Mac OS X, to go iCal to Plaxo. It also works to sync Address Book entries. My goal in using it was to be able to use the Mail and iCal software in OS X, and not MS Entourage. I dislike Entourage because it puts your mail, calendar and address items in a single large monolithic database. Hard to back that up, and, it gets really, really large after a while.

  tags: plaxo, davmail, fee, sync

If you pay any attention at all to typography, layout, type faces, fonts, leading, kerning, tracking and the like, and have ended up amassing a collection of type faces from the famous designers and font foundries, you'll end up needing some method of organization. The type face or font organizers that come with operating systems are basic, so vendors have channeled some Gutenberg and come up with replacements.

Linotype's FontExplorer X Pro 2.0 for Apple's OS X is one such program. I started out using their free, unsupported FontExplorer X and have recently trialled and purchased the pro, commercial version, called LinoType FontExplorer X Pro 2.0 available here for EUR 79 (as of 3 Aug 2009). As far as I'm concerned, it's worth every penny.

You can get details from this PDF brochure or from the website, but let me start by quoting from the manual:

FontExplorer X Pro is a powerful professional font management tool providing you with a clear overview and complete control over the fonts on your computer. FontExplorer X Pro helps you to organize your fonts according to your personal preferences, you can activate and deactivate fonts as you please, while functions such as font detection in documents make it easy for you to identify the fonts required for your projects. A recurring problem is that documents are frequently displayed incorrectly when the necessary fonts are not available on a computer. With FontExplorer X Pro you can now easily buy the fonts you need for a job via the FontExplorer X Pro Store.

FontExplorer X Pro ("FEX Pro" for short) gives you a complete type face or font management solution on OS X, and you can even have it manage a consolidated font library in a specific folder, a la the iTunes or iPhoto libraries. There are plenty of built-in fields that you can sort on and some built-in sets, but you can also tag, label or comment your fonts and create "smart sets" which are like iTunes smart playlists. You could create a set per project, for example, to indicate what fonts were used for a client job, or, you might create sets of pleasing combinations of fonts.

Aside from the customizable main-screen preview you can see in the screenshot at the top of this post, FEX Pro can show you all the details about a font file including version and format (OpenType or TrueType etc.), the complete character set and even missing characters as well as Unicode or HTML character codes, sample text in "running text" or "waterfall" formats, the legal information such as embedding rights, and kerning pairs.

Sounds Great, but What's the Point

But what's the point? Why manage your fonts? Every font file you load on your system requires resources to deploy. If you have 1000s of fonts, that's going to require a large amount of memory to load every time, and will certainly slow down application loading and system performance.

A major benefit of a font manager like FEX Pro, is that it lets you activate fonts when you need them, freeing system resources for other purposes. FEX Pro even lets you auto-activate fonts, deciding which apps can or cannot request fonts, and even associate a font set with a specific application so that that set gets loaded when, say, Photoshop loads.

Minor Issues

The gripes I have with FEX Pro are minor. I really love the application. However:

• It should give advice on what combinations of fonts "work together" especially for non-designer types like me.
• The consolidation method is opaque, and it should be easy.
• Backup of font metadata you add, like labels, should be automatic.

What I had to do to consolidate my library into ~/Documents/Fonts was the following:

1. Set the library to my desired folder and tell FEX Pro to move the fonts there. This is done in Preferences, Advanced.
2. Backup all font files manually.
3. Run Tools menu, "Clean System Fonts Folders..." which moves any non-system font files from three system font folder locations to a backup folder on your desktop.
4. Re-import the backup folder on the desktop, letting FEX Pro organize into its folder.
5. Check for duplicates and prune.

That's too many steps when it could be a single step that does things in a non-invasive way, to get you ready to use a single folder, if you're a user wanting a simple solution.

Get It

My recommendation is, if you're on OS X and care about type aesthetics, buy FontExplorer X Pro. It's worth it and is a welcome addition to any OS X user's toolkit.

Despite its once-poor reputation, I have been using Plaxo to keep my iCal and Exchange calendar sync'ed as well as a way to keep in touch with business contacts. I've been syncing using the Plaxo Outlook client on an old clunker of a Windows box at work, to go Outlook to Plaxo, and also using the Plaxo iCal client on Mac OS X, to go iCal to Plaxo. It also works to sync Address Book entries. My goal in using it was to be able to use the Mail and iCal software in OS X, and not MS Entourage. I dislike Entourage because it puts your mail, calendar and address items in a single large monolithic database. Hard to back that up, and, it gets really, really large after a while.

At any rate, that setup working around Plaxo has worked well for me, but last week as of 30 July 2009, Plaxo changed tacks and will start charging for the Outlook sync services. This is part of the announcement email they sent me:

Act now: keep your Outlook Contacts in sync

Outlook sync will become part of Plaxo Premium effective July 30, 2009. This change will allow us to continue to invest in the development and support of this valuable (but high-cost) feature. In order to continue syncing your Outlook address book and calendar via Plaxo, you'll need to upgrade to Plaxo Premium.

If you act before July 30, you can lock in a 20% lifetime discount on Plaxo Premium. You'll get Plaxo Premium for $47.95/year, a $12.00/year savings off the regular $59.95 annual subscription price. In addition, you can try Premium, risk-free, for 30 days.

Of course, I appreciate that Plaxo might quite reasonably want to charge for sync, since it's got to be one of the most difficult things to do, programmatically. Lots of variables and expensive to maintain. Not being interested in yet another subscription service however, I decided to re-visit the topic and see if I could find a way to sync for less coin than that. I assume that since iPhone OS 3.0 supports connectivity to Exchange, that native Exchange connectivity for OS X iCal cannot be far behind.

Meanwhile, however, to have this iCal:Exchange sync while we wait for Snow Leopard, one can make use of the excellent open source project "DavMail." This is a simple app you start at login and keep running, that brokers connections between IMAP, CalDav and LDAP clients, and an Exchange server. You set it up for your platform, which in my case was Mac OS X, and then set up your Calendar, Mail and Directory so they access ports on localhost, your local machine.

DavMail sits there listening for the connections you set up, and it then talks to your Exchange server as though it were an Outlook Web Access server. Pretty slick, and it uses only about 70MB of memory and hardly any CPU on my system.

If it crashes and burns, I'll let you know in an update. Enjoy!

• Snap!Japan - Japan Marine Day's Imperial Roots

  The third Monday in July is "Marine Day" here in Japan, called "Umi no Hi" (海の日) in Japanese. It was established in 1996, a few years into my life in Japan. It's common knowledge that the day marks the return of the Emperor Meiji from a boat trip. More specifically, it's the day of his return to Yokohama port in Meiji 9 (1876), from a royal light-house inspection tour to the northernmost prefectures, on a Scottish-built schooner called the "Meiji Maru".

  tags: umi, no, hi, marine, day, japan

• blog:Cogley - Twitter Meishi Generator from @faa

  Twitter user @faa has created a "Twitter Meishi Generator", or, "TMG", which you can use to create a Twitter business card with your last tweet or bio, a QR code of your URL, in an assortment of delightful colors. Click the image to see an annotated version of this Twitter Tool.

  tags: @faa, rick, cogley, twitter, meishi, generator, business, card

• Snap!Japan - Kenkoshindan Health Check

  My wife and I did our yearly "kenkoshindan" health check via our insurance provider the other day. If you are on the national insurance plan or one of the big alternative providers, you're supposed to get this kenkoshindan once a year. My wife and my secretary at work badgered me into submission, so I finally took the plunge and got the big one-day "ningen dock" (人間ドック, and kind of like "human dry-dock" in its meaning). So What's this Ningen Dock? Glad you asked. Being over 40 (ok, ok, I'm 43), this time I signed up for the standard ningen dock set, instead of the wimpy blood and urine test only. Once you get to the center, after NOT eating breakfast, they give you a nice top/bottom to change into, so you to to a locker room, strip to your skivvies and put that on. It's not a paper gown like you might see at an ER, but a proper outfit much like pajamas. The arms were short and the bottoms were held up by a drawstring. They include socks too, in case you wear the ones with the holes (like me!) on the big day.

  tags: kenkoshindan, health, check, japan

• blog:Cogley - Shared iTunes Music Storage

  My family has a shared iMac G5 running Leopard OS X 10.5.7 and iTunes 8.2 (both the latest as of 13 July 2009), and recently I noticed we were running low on disk space, so I did some digging via du at the command line. I found that we were eating space by ingesting CDs into iTunes, which would get copied to our respective local user folders. After a little research, I found the Apple KB article that describes how to have a single storage location for music, so I set that up and made some other discoveries in the process. I thought I'd share how I did it.

  tags: productivity, itunes, shared, library, music

Twitter user @faa has created a "Twitter Meishi Generator", or, "TMG", which you can use to create a Twitter business card with your last tweet or bio, a QR code of your URL, in an assortment of delightful colors. Click the image to see an annotated version of this Twitter Tool.

So, How Does One Actually Create a Meishi from the TMG?

Never fear. Here's how to use the Twitter Meishi Generator:

1. Visit the Twitter Meishi Generator.
2. Enter your Twitter user name.
3. Choose what to put in the meishi's callout - your last tweet, your bio, or none.
4. Click the radio button next to the color you desire.
5. Click the "meishi wo tsukuru" button.
6. Behold your sparkly-new meishi.
7. Click the "Download Large PNG" button. (Don't worry, it's not so large).
8. Forward this post to your friends!

Faa used the free M+1P+IPAG font to generate the meishi's font, and is generating the QR codes via the Google Chart API. Thanks, Faa, very cool!

My family has a shared iMac G5 running Leopard OS X 10.5.7 and iTunes 8.2 (both the latest as of 13 July 2009), and recently I noticed we were running low on disk space, so I did some digging via du at the command line. I found that we were eating space by ingesting CDs into iTunes, which would get copied to our respective local user folders.

After a little research, I found the Apple KB article that describes how to have a single storage location for music, so I set that up and made some other discoveries in the process. I thought I'd share how I did it.

• To determine what folder is using what space, you can use the "du" command in the Terminal. After you do a "sudo bash" to set the Terminal to root access, you can do a "cd /Users" and then a "du -hsc *" to check sizes of all the user folders under /Users.
• To find a location where your family's music can be shared, you need either a folder on an external drive or somewhere on the default internal drive. For now, we chose /Users/Shared/Music.
• Confirm where files are located by selecting a song, and pressing cmd-I. In Summary, you'll see the path of the song in the "Where" section.
• Create the Music folder in /Users/Shared and set its permissions so all users can see it. If it is not set already you can do this via the cmd-I "information" interface for the folder, or, using chmod from the Terminal.
• In the first user, change the "iTunes Music Folder Location" in iTunes Preferences, Advanced. Also in Preferences, make sure "Keep iTunes Folder Organized" and "Copy Files to iTunes Music Folder when adding to Library" are checked. OK out of Preferences.
• Next do File, Library, Consolidate Library, which copies any files outside the shared library into the library's location, which is now /Users/Shared/Music. This takes a while for large libraries, and will move not only the files from your original iTunes library location, but also any files that you had dragged in from Downloads or the Desktop, for example.
• After consolidation completes, confirm where your song files are located by selecting a song, and pressing cmd-I. In Summary, you'll see the path of the song in the "Where" section. It should now be /Users/Shared/Music or wherever you specified in Preferences.
• Now, you are ready to share with other users, but before you do that, go to iTunes Preferences, Advanced, and turn off "Copy Files to iTunes Music Folder when adding to Library", remembering to turn that back on if and when you consolidate again.
• Prove that CDs will add to the right location by importing a CD, and confirming where the song files are located (cmd-I on the song file).
• Log into another user, start iTunes, and repeat the location set, library consolidation process. Import a second CD into this second user's library, and confirm it is saved in /Users/Shared/Music.
• Return to your original user, and to add that CD the second user added to your library, do "File, Add to Library" and choose /Users/Shared/Music. By choosing the root of your library, iTunes will check what has not been added, and add it. Your original user should now be able to find the second user's CD in his or her library.

With this method, each user maintains their own ratings and playlists, but there's a slight delay each time someone adds a CD or downloads from the iTunes Store, because you have to "refresh" the library in File, Add to Library.

I hope this helps someone understand what they have to do to share music amongst family members and avoid eating up disk space. Enjoy!

• TweakHeadz Lab Electronic Musician's Hangout.

  The site motto says it best: "The #1 Site for Learning about Home and Project Studios."

  tags: tweakheads, studio, electronic, music, sequencer

• blog:Cogley - Japan DVD-HDD Video Recorder Incompatibility

  The other day I was asked by a friend to see a Ken Watanabe TV show we had recorded, because the friend had missed it. A long saga ensued of us trying to give our friend a DVD of the recording we took with our Sharp Aquos DVD / HDD Recorder. You'd think that you would just be able to play such a DVD in any DVD player. Well, you can't. Long story short, in the end we could not provide our friend a DVD with this show on it. At first, when we gave our friend the DVD, she returned it saying it was broken, and that she tried it on her normal DVD player and on her Windows PC. I tried it on a Mac and on a Windows PC, and indeed, it would not play back. I accessed the created DVD as a data disk, and was able to retrieve a 4 GB file with a VRO extension. I found out that VRO is an MPEG-2 format, so I purchased the MPEG-2 playback plugin for QuickTime. After the installation, QuickTime would open the file, but nothing appeared in the QuickTime viewer screen.

  tags: Japan, DVD, HDD, VRO, Recorder, Incompatibility

The other day I was asked by a friend to see a Ken Watanabe TV show we had recorded, because the friend had missed it. A long saga ensued of us trying to give our friend a DVD of the recording we took with our Sharp Aquos DVD / HDD Recorder. You'd think that you would just be able to play such a DVD in any DVD player. Well, you can't. Long story short, in the end we could not provide our friend a DVD with this show on it.

At first, when we gave our friend the DVD, she returned it saying it was broken, and that she tried it on her normal DVD player and on her Windows PC. I tried it on a Mac and on a Windows PC, and indeed, it would not play back.

I accessed the created DVD as a data disk, and was able to retrieve a 4 GB file with a VRO extension. I found out that VRO is an MPEG-2 format, so I purchased the MPEG-2 playback plugin for QuickTime. After the installation, QuickTime would open the file, but nothing appeared in the QuickTime viewer screen.

I tried also the following:

• Renaming the file's extension to VOB or MPG. No difference trying to play it back in DVD Player.
• Viewing the files (.vro, .vob, .mpg) in VLC. Nada.
• Viewing the files in MPEG Streamclip. Nope.
• Viewing the files in MPlayer. Uh uh.
• Burning the file to another DVD via Toast. Sorry, it would not even render.

Well, after lots of tries and googling, in the end I read that Japanese makers protect their VRO files, and while there appear to be ways of modifying the file using a hex editor, I did not want to go there.

There's apparently no easy way to play back a DVD you create on a Sharp Aquos DVD / HDD Recorder on a PC or Mac.

Too bad, and what a waste of an evening.

• Snap!Japan - Japan and Its People are Unique

  At least that is what they tell me! I like Japan and have had some interesting, enjoyable and indeed unique experiences here, otherwise I would not have stayed in this country since 1987. But over the years, I've had an earful of people telling me directly or indirectly how unique Japan and its people are, and I've had to burst more than one person's bubble. Sometimes incorrectly.

  tags: rick cogley, nihonjinron, culture, japan, intestines, snow, pregnancy

• Snap!Japan - "Gyaru-go" Girl Japanese

  Mezamashi TV had a segment on the lastest gyaru language. If you're not familiar, gyaru are the sort of schoolgirls who hang out in Shibuya or Harajuku, dress in the latest fashion and speak in a sort of code. Here's the three I remember: * ムカTK mukaTK - mukatsuku, to be pissed off. The original's just as easy, ladies. * モレる moreru - um, to be dressed up, with your hair in a bun with cute accessories. Comes from "moritsukeru" to decorate. * シカメ shikame - from shikato and meeru, ignore mail. To have blown off answering someone's text message. I hear that a large percentage of schoolkids get really stressed about "shikame", in all seriousness. At any rate, remembering these is one thing, but using them is another, so remember this: if an "oyaji" (middle-aged guy) like me uses gyaru-go, he's ostracized by his daughters and subjected to the "uzai" label for all time. :-)

  tags: gyaru, Rick Cogley, harajuku, shibuya

• blog:Cogley - iPhone 3GS Unfairly Expensive in Japan

  I went to a Softbank shop in Shibuya, Tokyo and asked how much it would cost to upgrade an iPhone 3G to an iPhone 3GS. The clerk told me that for the 16GB model it would be an additional JPY 780 per month for 24 months, totaling JPY 18,720, assuming the continuation of my current contract. That sounded about right to me, given the US prices. I wanted to see if I could just buy one outright, and slipped into another general electronics store that was selling iPhones from Softbank and other phones. Unfortunately, the clerk in the second store told me that the "discount" you get with a new contract is not valid for the upgrade, so you end up paying a total of about JPY 70,000. Additionally, you cannot just buy a phone in the US and have it activated for use here. Yep. That's a whopping USD 700.00 for an iPhone 3GS from Softbank Japan, and the "after discount" pricing is only for new contracts, not for upgraders. Wow, I'm stunned (while at the same time I'm hoping I'm wrong) at being penalized for wanting to upgrade. What a way to engender loyalty, Softbank. I guess the only thing to do is to wait until Softbank change the pricing, which they eventually did for the 3G, after some time had passed. I feel like a lifeless husk that's been trampled on and ground into dust. :-/ Rick Cogley

  tags: iphone, 3GS, gadgets, softbank, expensive, unfair, upgrade, japan

• Snap!Japan - "One Coin" Services All The Rage in Japan

  Japan morning TV reported that "One Coin" (ワンコイン) services are all the rage these days in Japan, due to the down economy. What this phrase means is that you can buy a good or service with a single 500 yen coin, or about USD 5.00. Indeed, you can see them here and there: * "Makudonarudo" McDonald's has a 500 yen value set. * "One Coin" lunches at salary-man lunch joints. * Short foot massages for 500 yen. * "Test Esthe" at Miss Paris Esthetic Salon for "one coin". * Yoshinoya and Matsuya meat bowls for 500 yen. Next time you're out and about in Tokyo, keep an eye out for "one coin" ワンコイン services. Rick Cogley

  tags: trends, Engrish, 500, ワンコイン, economy, inexpensive

I went to a Softbank shop in Shibuya, Tokyo and asked how much it would cost to upgrade an iPhone 3G to an iPhone 3GS. The clerk told me that for the 16GB model it would be an additional JPY 780 per month for 24 months, totaling JPY 18,720, assuming the continuation of my current contract. That sounded about right to me, given the US prices.

I wanted to see if I could just buy one outright, and slipped into another general electronics store that was selling iPhones from Softbank and other phones. Unfortunately, the clerk in the second store told me that the "discount" you get with a new contract is not valid for the upgrade, so you end up paying a total of about JPY 70,000. Additionally, you cannot just buy a phone in the US and have it activated for use here.

Yep. That's a whopping USD 700.00 for upgrading to an iPhone 3GS from Softbank Japan, and the "after discount" pricing is only for new contracts, not for upgraders. Wow, I'm stunned (while at the same time I'm hoping I'm wrong) at being penalized for wanting to upgrade. What a way to engender loyalty, Softbank.

I guess the only thing to do is to wait until Softbank change the pricing, which they eventually did for the 3G, after some time had passed.

I feel like a lifeless husk that's been trampled on and ground into dust. :-/

Update

24 June 2009 - I've heard conflicting reports on this situation, stating that you can upgrade and that you cannot upgrade in Japan, and that you can or cannot buy iPhones from the US or China and bring them here to use. However, from the Japan Times newspaper this AM, it appears that you will be able to buy an iPhone 3GS with no contract. I assume this is from Apple. The question is, can I just pop my existing SIM in there.

As for the cost, the 16 gigabyte model is priced at ¥11,520, and the 32 GB is ¥23,040, on a special campaign offer, while it retails at ¥23,040 (16 GB) and ¥34,560 (32GB) for those wanting the phone out of contract. —Japan Times 24 June 2009

26 June 2009 - I went to Apple, who told me that, no, despite the statement in the Japan Times you must have a contract. They concurred with Softbank's statement that you'd lose the discount on your 3G, and that you'd end up paying the approx JPY 70,000 yen over two years. What I did learn was that you could do a "kishu henkou" (model change) after you've completed paying off the original 3G. Wow, what a blow.